Skip to content
Bill Kinsaul, Clerk of Court and Comptroller of Liberty County, Florida
Bay County Clerk of Court & Comptroller Bay County Clerk of Court & Comptroller

Type your search phrase and tap enter to search or ESC to exit

Clerk Services

Passports

The Bay County Clerk’s Office accepts passport applications on behalf of the U.S. Department of State. U.S. citizens planning international travel may apply for their passports weekly, Monday through Friday, at the Bay County Clerk’s office, 300 E 4th Street, Panama City, Florida 32401. Please call our office at (850) 747-5100 ext 3 for information and to set an appointment.

Please complete your passport application before your appointment time by visiting travel.state.gov and choosing the application that meets your needs. Please print the application and bring it to your appointment along with your proof of citizenship, picture identification, and required methods of payment. A passport picture is also required. The Bay County Clerk’s office does provide this service if needed.

DS-11 passport applications are accepted between the hours of 8:00 AM – 11:00 AM, and 1:30 PM – 3:30 PM. Appointments are preferred; however, walk-ins are accepted with completed applications, proof of citizenship, proof of identification, and the application fee payable to the U.S. Department of State, which must be paid by money order or cashier’s check.

The Clerk of Court is due the following fees:

  • Passport acceptance fee of $35.00

  • Passport Photo Fee of $15.00

  • Passport Priority Mail Fee shipping fee of $11.00 (which is subject to change by the USPS)

  • Copy Fee of $1.00 per Page

Accepted forms of payment:

  • Cash

  • Money Orders, Cashier’s Checks & Business Checks

  • Credit/Debit Cards- Subject to a 3.5% processing fee of the total transaction

Please read below for specific information regarding passport issuance, passport fees, and documents needed.

Passports are issued by the U.S. Department of State.

Passport Card

Customers have the option of applying for a passport book, a passport card, or both. The passport card may only be used for land and sea travel between the United States and Canada, Mexico, Bermuda, and the Caribbean. The passport card will provide a less expensive, smaller, and more convenient alternative for those who travel to these destinations.

For more information about the difference between the passport book and passport card, please see “Should I get a passport book or card?” from the Department of State.

New Applicants

You must apply in person and complete the Passport Application Form DS-11 if any of the following are true:

  • You have never had a U.S. passport

  • You are under the age of 16

  • Your most recent passport was issued more than 15 years ago

  • Your most recent passport was lost or stolen

Required Documents

The Clerk’s office will offer passport photos on-site for an additional cost. All applicants, including children, must apply in person and bring the documents listed below.

Proof of Citizenship

Provide one of the following:

  • Previous U.S. Passport
  • Certified copy of your birth certificate (must have names of both parents)
  • Certificate of Naturalization
Proof of Identity

Provide one of the following:

  • Previous U.S. Passport
  • Valid Driver’s License (A temporary license does not meet this requirement)
  • State Identification Card
  • Certificate of Naturalization

Note: Payments to the Department of State must be made by personal check, cashier’s check, or money order ONLY (no cash or credit cards). A separate application fee to the Clerk & Comptroller’s office may be paid by cash, cashier’s check, money order, MasterCard, Visa, American Express, or Discover.

How Long Are Passports Valid?

  • Adults (16 years of age and older) – Ten (10) years

  • Children (15 years and younger) – Five (5) years

Renewals & Reapplication

Renewal by Mail

All Passport renewals require the completion of Form DS-82. You may renew your passport by mail if:

  1. You hold a passport and it is not more than 5 years past the date of expiration and not more than 15 years since being issued.
  2. You were at least 16 years of age when it was issued.

Instructions:

  1. Complete, sign, and mail Form DS-82.
  2. Include your most recent passport with two new passport photos.
    • If the name you are using differs from the name on your most recent passport, you must:
      • Submit a certified copy of the marriage certificate.
      • Submit a certified copy of the Court order showing the change.
  3. If your passport is mutilated or damaged, you must:
    • Use the DS-11 application form and
    • Apply in person at one of the acceptance agencies with a certified copy of your birth certificate (must have the names of both parents on it).

Passport Reapplication

The reapplication process varies based on how long ago the passport was issued and if you are still in possession of the passport. See below for more information.

Issued Less Than 1 Year Ago

If your most recent passport was issued less than 1 year ago, use the DS-5504 form for the following:

  • Change of name
  • Correction of descriptive date
  • Extend the validity of a Limited Passport

Instructions:

  1. Complete, sign, and date the Reapplication Form DS-5504.
  2. Mail your application to one of the addresses listed on page 2 of the DS-5504 form.

Note: There is no fee if your passport was issued less than 1 year ago, unless you request expedited processing.

Issued More Than 1 Year Ago & You Have the Passport

If your most recent passport was issued more than 1 year ago AND you have the passport, use Form DS-82.

Instructions:

  1. Complete, sign, and mail your application to the address listed on the back of the DS-82 form.
  2. Include the appropriate payment/fee.
Issued More Than 1 Year Ago & You Do Not Have the Passport

If your most recent passport was issued more than 1 year ago AND you do not have the passport, use the DS-11 form.

Instructions:

  1. Complete the DS-11 form
  2. Bring it to an acceptance agency for processing.

Applications for Minors

Children under age 16 (For new and renewal passports). Minors must be present when applying. You must complete the New Applicant DS-11 form and include:

Proof of Citizenship
  • Certified birth certificate issued by the city, county, or state (must have the names of both parents on it)
  • Certificate of Naturalization
Proof of Identity
  • Previous U.S. Passport
  • Certificate of Naturalization
  • Government-issued identification card

Both parents must appear together to sign the application DS-11 form, or one parent must be present to sign the application, and the absent parent must submit a completed and notarized “Statement of Consent” Form DS-3053 and a photocopy (front and back) of their ID. The notarized consent form cannot be more than three months old.

For more information on obtaining passports for minors, see the Department of State website.

Fees

See the General Fees page for a list of passport-related fees.

Passport Processing

Please consult travel.state.gov for the most up-to-date processing times.

Check the Status of Your Application

For application forms, information on documentation required, fees, and a wealth of other passport and international travel information, visit the only official website for passport information: travel.state.gov.